I’ve never been sure why some website’s have Word and Excel docs available for download.
While it is possible to upload Word and Excel files to your Media Library, it’s an awful idea.
- Not everyone uses MS products.
- Word and Excel files have been known to spread viruses. You don’t want to be doing that. 🙂
- Even if a user has Word and Excel installed, it may not be a version compatible with your file. This means that all that fancy formatting you wasted hours creating will probably be shot.
- When the download takes place, you don’t know if the user is prompted to save it first or if it just opens into the proper application.
You can never know about these things. If you want to provide the best possible user experience on your site, convert your Word and Excel files into PDFs. A Portable Document Format is a great digital download. It’s a cross platform app that is built into all Macs and is easy to install on Windows and other platforms.
Creating a PDF is simple. In most cases all you need to do is Print the doc as a PDF. The formatting will be preserved, plus the document can’t be changed. If someone tries to change the content and send it to someone else, that could be kinda nasty.